DRIVER HANDBOOK CONFIRMATION

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01 WORKING STANDARDS

All instructions in connection with the Company’s business issued to drivers must be adhered to. The company has the right to vary these practices at any time and will inform drivers accordingly. Follow work schedules issued by the Company and report to the Transport Office any undue delays or problems within one hour of occurrence. Drive goods vehicles in a safe, lawful and efficient manner and always wear your seatbelt whilst driving, ensuring that the belt has no slack and is not twisted, obstructed or damaged. Maintain good working relations with customers, operators and members of the public and always comply with the latest health and safety rules on customer sites. Ensure your licenses are current and up-to-date and provide copies to the Traffic Office. Always carry your ADR Card with you. Notify the Transport Manager of any impending Police Prosecutions. Do not carry unauthorised passengers and do not make use of the vehicle for private purposes. Do not carry any dangerous weapons. Ensure that correct and up to date completion of work documents and timesheets is always carried out, (to behanded in to the Office by Monday of the following week, shift allowing). Any driver involved in an incident / accident must telephone the Traffic Office immediately and should complete a written report when next at base. Any driver who injures himself in the course of his/her work, no matter how minor the injury, should have the facts entered in the Accident Book. When necessary, an Employer’s Liability claim will be forwarded to the Company’s Insurers. Drivers should keep up to date with all current legislation and if in doubt, ask the Traffic Office. Empty Load Documents should be kept in the vehicle and used to indicate the last load carried, as appropriate (available from the Traffic Office). Instructions in Writing must be always kept in the vehicle and used in the event of an accident or emergency. Be always vigilant. If suspicious of an officer attempting to stop you, use the Dangerous Load Card, do not open your vehicle, inform the office and follow guidelines provided to establish their identity. If necessary, use the Anti-Terrorist Hotline 0800 789 321. Keep your vehicle clean and tidy, both inside and out, and use with respect any other vehicle which you may onoccasion be required to drive. A driver must be able to use any vehicle at any given time without there being any issue of cleanliness. Washing off facilities are available at the Depot. Always fuel up the vehicle before using the washing off facilities. Maintain yard security and observe yard protocol, discipline and speed limits when in depot. Only smoke in the designated Smoking area. Note that Abbey Road has a 7.5 tonne limit and therefore Hind Heath Road or Station Road should be used when driving to and from the depot.

02 STARTING TIMES

Drivers will report for work as instructed by Traffic Office staff.

03 ABSENCE THROUGH SICKNESS

If a driver is unable to report to work, he/she should advise the Traffic Office to this effect as early as possible.Where drivers are absent through sickness, a self-certifying note or Doctors note should be sent to the Company.

04 DRIVER AND VEHICLE CHECKS

Carry out daily walk-around checks and record them on the Pre-Start Checklist on the reverse of the timesheet. This should take a minimum of 15 minutes before the start of your shift. Make the following daily vehicle (unit and tank) checks:

  1. Engine Oil, Water + Antifreeze
  2. Fuel
  3. Windscreen (check for cracks)
  4. Tyres
  5. Brakes (air leaks on connections)
  6. Lights
  7. Wheel Nuts
  8. Wheel Chocks
  9. Valves
  10. Hoses
  11. Damage
  12. Leakage
  13. Blanks
  14. Batteries
  15. PPE
  16. Eyewash
  17. Fire Extinguishers
  18. Spill Kit
  19. First Aid Kit
  20. Emergency Stop (Emergency Remote Control on Bottom Valve)
Management spot checks will be made to ensure that the daily checks are carried out and recorded on the Pre-Start Checklist. A check should also be made daily that the O License (green disk in the windscreen) is present and up to date. Tyre pressures should be checked weekly. Ensure that all lights are operative, even during daylight hours. In bad visibility, drive on dipped headlights. When making journeys involving travel abroad/across borders, ensure that all necessary documentation is in place (liaise with the Traffic Office) and always thoroughly check that your vehicle is safe and secure beforeentering and when leaving seaports etc. Ensure that vehicle weights are maintained in accordance with the law for each country. (See Travelling Abroad).05 DRIVERS HOURS Drivers Hours Regulations must be complied with and any changes to current Drivers Hours and Tachograph Regulations will be notified.

06 ON AND OFF-SITE PARKING

When parking vehicles away from the depot, always ensure that vehicles are parked in a safe manner, in a safe and secure compound and that the correct fee is paid. At no time may vehicles be parked within built-up areas. Parking and trailer change facilities are available at Carnforth Truck Haven, Lancaster and ADS Truck Park, Stoke where the company holds accounts. We also have a SNAP account that is UK wide for parking and Moto and Road Chef service stations . Overnight parking may be available at Grays. Please advise the Traffic Office in advance if Grays parking is required. If available, your vehicle will then be booked in by Industrial Chemicals for parking overnight. Pleasenote, any vehicle not booked in will be refused parking facilities. If not available, secure parking should be sought within a reasonable distance. Parking segregation on the yard for vehicles carrying different classes of hazardous product must be maintained atall times. Please observe segregation between acids and alkali’s whilst parking at the depot.

07 TIMESHEETS AND DRIVER DIGITAL TACHOGRAPHS

Timesheets

Timesheets to be filled in not only to record paid hours but to fully include working hours, POA and rest breaks. The rear of the timesheet also serves as a legal document to ensure that daily pre-start checks and defectreporting procedures are adhered to and need to be signed and dated when completed. These will be checked by the Traffic Office on a regular basis.

Driver Digi Tacho Cards

Digital Tachograph Cards must be carried at all times and be available to be produced at the roadside if requiredto do so by authorities. Ensure that the Driver Digital Tachograph Card is in date and placed in the digital recorder to record drive, rest and POA. A download should be carried out at the end of your working week in order for reports to be generated. The report will be on the Smart Analysis software and if there are any infringements the driver trainer will request a meeting for a debrief. Where an infringement unavoidably occurs, a printout with a written explanation, date and signature on the reverse should be provided. Lost, stolen or faulty cards must be reported to DLVA Swansea within seven days and a replacement applied for.Printouts must be taken at the beginning and end of shift to prove activities if the card is missing or unusable.Three spare tachograph rolls should always be held.

08 NOTIFICATION OF DEFECTS

All defects are to be notified immediately to the Traffic Office using the Dedicated Defect Line 07483 122009answer phone. Vehicle Defect Reports are to be recorded daily on the rear of timesheets as back up to the Defect Line call.

09 DRIVER TRAINING

Vocational Training Certificate (ADR Certificate)

All drivers must hold a current ADR Certificate for the Carriage of Dangerous Substances in Bulk for ALLChemicals. This is the Company requirement and most drivers will be proficient in all classes except for Explosives (Class 1) and Radioactives (Class 7). Renewal Training will be arranged by the company and undertaken by a Government Approved Body and Examination Board within every five years.

Driver CPC Training

All drivers require CPC Qualification. This will be monitored and training will be provided within each five-yearperiod (28 CPC hours are usually included within the ADR training).

Company Specific Training

A period of in-house training and assessment will be performed with a competent experienced employee prior to solo operation. This will be a minimum period of 3 to 10 days or longer dependent on individual experience and at the discretion of the Driver Trainer and Transport Manager. This training will include:
  1. Company Policies and Procedures
  2. Health and Safety
  3. Induction Training
  4. Drivers Handbook
  5. Product Training
  6. Load Point Training
  7. Delivery Training
  8. Customer Training
  9. Entering and Exiting a Vehicle Training
  10. PPE Training
  11. Mask Face Fit Training
  12. Other training as deemed
Behaviour Based Safety Training (BBS) An annual programme of driver re-assessments will be carried out in line with the company’s BBS Policy andcommitment to monitor and improve behaviour-based safety and also to address any non-compliances that may arise. Lynch Safe Systems of Work procedures should be followed at all times. Elements of BBS are covered throughout this Manual.

10 OUTSIDE FUELLING

All drivers will be provided with Fuel Cards. If a driver has to re-fuel outside it should be at an approved bunker card site and details of the fuel should be entered onto the Off-Site Fuel Sheet, together with receipt(s) attached.This should then be handed into the office with your folder at the end of each shift. Drivers will be informed weekly of the most economical fuel card to use via text from the Traffic Office. Due to higher costs, the company asks that fuel card usage is kept as minimal as practically possible. Pleaseensure that the minimum amount of card drawn fuel (e.g. 100 to 150 litres) is used to complete your journey to enable fuel to be drawn from the stock tank at Lynch’s depot wherever possible.

11 OUTSIDE BREAKDOWNS

The driver will immediately telephone the Traffic Office 01270 529200 giving some indication of the failure of the vehicle. Depending on the distance and nature of the defect, Lynch Workshop will decide whether to use in-house or external services to attend to the vehicle. The driver should give an accurate report as to the breakdown location. Tyre defects should be reported in the normal manner and again the workshop will decide on the manner of repair.

12 ROAD TRAFFIC ACCIDENTS

If you are involved in an accident which caused damage or injury to any other person or other vehicle or any animal not in your vehicle or roadside property, you MUST:
  1. Stop
  2. Give your own and the vehicle owners name and address and the registration mark of the vehicle toanyone having reasonable grounds for requiring Traffic Office to be notified immediately and before any further action is taken.
  3. If you do not give your name and address to any such person at the time, report the accident to thePolice as soon as is reasonably practicable, and in any case within 24
  4. If anyone is injured and you do not produce your Certificate of Insurance at the time to the Police or to anyone who has within reasonable grounds required its production, report the accident to the Police as soon as possible and in any case within 24 hours and either produce your Certificate of Insurance to the Police when reporting the accident or ensure that it is produced within five days thereafter at any Police Station you select.
  5. Completed Accident Report forms to be handed into the Traffic Office on
Liability Do not admit liability on your part or that of your employer. Statements You should give your name and address and the name of your employer if so requested, to a Police Officer and anyone else involved in the accident. If a Police Officer is not on the scene, you should report the accident to the Police within 24 hours. In any case, report it to your employer as soon as possible.

13 PERSONAL PROTECTIVE EQUIPMENT AND CLOTHING (PPE)

In certain circumstances special instructions are issued for particular installations, i.e. type of protective clothing to be worn, full suit, full head protection, or a different respiratory device. It is the driver’s duty to comply, if it is safe to do so, with whatever standing instructions are laid down at each respective collection and delivery installation. The following items, compliant with PPE regulations, are supplied by the Company and must be carried and worn by drivers for their own protection and safety when working with any hazardous products. Listed below are the specifics for Class 8 Products:
  • High Visibility Jacket and Vest
  • Safety Helmet
  • Safety Glasses
  • BS Goggles, giving complete eye
  • Safety Visor
  • PVC Chemical Suit
  • Safety Boots
  • Chemical Safety Gloves
  • Wellingtons
  • Eye Wash Unit
  • First Aid Kit
  • Fire Extinguishers
  • 2 x Self-Standing Warning Signs, g. Triangles
In addition, a suitable P1 Respirator must be carried and used when working with the following products:
  • Hydrochloric Acid
  • Nitric Acid
Items other than the above may be required for certain products or sites, e.g. fall arrest harness, and will be notified and supplied to the driver as applicable. The above list of chemicals and equipment are liable to be amended, drivers will be kept informed by the Traffic Office. Drivers are reminded that they must comply with the Regulations of the Company on whose premises they are working according to the Health and Safety at Work etc. Act 1974. Full PPE must be worn and the driver must be in attendance during loading and discharge procedures. Dates of expiration must be monitored and reported. All PPE and equipment should be examined regularly (pre-start checklist) to ensure that it is in good working orderand fit for purpose. Repairs and replacements must be arranged promptly.

14 LOAD DISTRIBUTION

Drivers, where possible, should obtain their gross vehicle weight and always keep it under their gross vehicleweight limit, i.e. 40 or 44 tonnes. If any of the above is not adhered to then they should remain at the loading site, report to the Traffic Office, and await further instructions. No vehicle will be allowed to proceed whilst in breach of legal requirements.

15 HAZARDOUS LOADS (SAFE LOADING AND UNLOADING PROCEDURES)

Under the Health and Safety at Work etc. Act 1974 it is the duty of the driver whilst at work to take reasonable care for the health and safety of himself and of other persons who may be affected by his/her acts or omissions at work. The driver has a further duty to co-operate with his/her employer so far as is necessary to enable his/her employer to comply with the relevant statutory provisions. It is also the duty of the driver not to interfere with or misuse intentionally or recklessly any items of the equipment of a road tanker, a tank container or a vehicle carrying a tank container which are provided in the interests of Health and Safety. Where the driver is to be involved in loading and unloading, he should have adequate knowledge andunderstanding of loading and unloading procedures and the correct use of associated equipment and should be aware of:
  1. The potential hazards of loading and unloading dangerous
  2. The action to be taken in the event of an emergency arising during these operations and then to ensure that:
  • The vehicle is rendered safe before loading or unloading
  • Where pressure is used to load or unload the dangerous substances, the maximum working pressure of the tank is not exceeded.
  • Before the journey is commenced or resumed there is no leakage and that man-lids and valves are properly closed.

Preparation - Bulk Tanks

Tractor Unit As per standing daily pre-start checklist.

Bulk Tank

Ensure that the correct lining, correct hose, correct labels and correct Instruction in Writing are in the cab.Hazchem’s clean, legible. All valves closed, blank flange secure, dip stick if required. Visual check and inspection of tanks, valves and hoses for cleanliness. No back-to-back Hazchem signs should be carried. If a driver is required to carry more than one set these must be stowed away from any other labels, e.g. a suitable secure storage locker.

Documents to be Carried

  • Transport Documents covering all Dangerous
  • Instructions in Writing, in a language the driver
  • Means of ID – usually ADR Card/Driving License/CPC Card

Before the tank is loaded with the product, the driver should ensure that:

  • The tank is clean and dry (unless in product)
  • The correct safety clothing and equipment is used and fit for
  • The correct documents are available for delivery.
  • The vehicle is taken to the correct loading point and the load is as per the
  • The tank shall be earthed as required by the
  • All hoses, gaskets, valves to be checked for suitable operation; correct tightening tools available.
  • Wheel chocks are fitted and available for use to avoid uncontrolled movement of the vehicle (customer wheel chocks to be used).
  • All valves are shut and manlids secure.
  • Appropriate seals fitted.

Before leaving the loading point, the driver should ensure that:

  • the vehicle is not overloaded – has the correct ullage.

  • there is no leakage.

  • all valves are shut and the man lid secure.

  • all other equipment safely stowed.

  • the correct UN numbers and labels and markings have been affixed.

  • he/she knows of any special instructions or conditions that apply to the customer.

All drivers, having completed the ADR training course and the Refresher courses, should be fully aware of any changes in legislation. If there are any queries on any of the above, report to the Traffic Office. On arrival at an installation where the driver has to load or unload, the driver should find out the procedure for loading and unloading as laid down by the occupier of the premises and abide by any written procedure whilehe/she is on the premises. Any unsafe conditions should be reported to the Traffic Office. The company recommends the driver follows the guidelines produced by The European Chemical IndustryCouncil (CEFIC) for the safe loading and unloading of vehicles. Attached as an Appendix to this Handbook is an extract from CEFIC’s “Best Practice Guidelines for Safe (Un)Loading of Road Freight Vehicles” for driver reference.

16 DISCHARGE OF ROAD TANKS BY PRESSURE

  1. When on a customer’s premises drivers must comply with all rules, regulations and requirements of the customer
  2. On arrival at the discharge point, contact the customer’s supervisor or operator, check with them that the stocktank is correct for the product being delivered and that there is sufficient capacity in the tank to receive the full load, obtain a signature on the consignment note to that effect. Acquaint yourself with the layout of the installation if unfamiliar to you.
  3. Wear the appropriate personal protective clothing at all times, as detailed on the product data sheet and in conjunction with delivery requirements.
  4. Remove the discharge pipe from its stowage on the vehicle and remove blank flanges from the pipe.
  5. Remove the blank flange from the tank external outlet valve.
  6. Connect the discharge pipe to the tank external outlet valve.
  7. Remove the airline on the barrel stowage. Connect it to the air compressor and to the air connection on the inlet line - after first removing blanks.
  8. Open air pressure inlet valve.

Customer’s Supervisor

It is the responsibility of the Supervisor to:
  1. Ensure that stock tank intake pipe is
  2. Remove blank flange from intake
  3. Instruct the driver to connect discharge pipe of vehicle to stock tank intake
On instruction from the Supervisor (see 3 above) connect vehicle discharge pipe to customer’s intake pipe. The Supervisor should be present at this operation. If done by the Supervisor, it nevertheless is the responsibility of the driver to ensure that the discharge pipe is properly connected.

The Driver will ensure that:

    1. d) The discharge pipe connections have been properly made.
    1. e) The earth is connected as required by site.
    1. f) The intake valve and other valves on the intake line are open, and all other valves including the intake pipe drain cock are closed.
    1. g) Check that the customer’s intake valve, if fitted, is open.
    1. h) Open the barrel external outlet valve.
    1. i) Open the barrel internal plug valve.
    1. j) Observe all joints for leaks.
    1. k) Start the engine.
    1. l) Engage the PTO.
    1. m) Only then can the driver proceed with discharging into the customer’s tank.
    1. n) Observe that air pressure does not exceed 30 PSIG and if it does check for blockage or other cause.
    1. o) Watch carefully for completion of discharge shown by:
    1. i) Drop of air pressure to zero on the barrel air pressure gauge.
    1. ii) Ensure that all pressure has gone by checking the flow in the pipe.
iii) Vibration of discharge pipe. iv) Change of sound of air compressor and engine. p) On completion of discharge close the valve, isolating the compressor from the barrel. q) Shut off the engine and compressor. r) Close the barrel internal plug valve. s) Close the barrel external outlet valve.

It is the responsibility of the Supervisor to:

  • Open the drain cock of stock tank intake pipe to permit drainage of pipe and of the vehicle discharge pipe.
  • Close the stock tank intake valve and drain cock after draining.
  1. When told by the supervisor that this has been done, disconnect the discharge pipe at customer’s intake pipe end (if not already done by customer’s supervisor) slackening the two bottom bolts first and allow to Disconnect discharge pipe at barrel valve end. Dispose of draining from the discharge pipe as directed by the customer.
  2. Replace the blank flange over barrel external outlet valve.
  3. Replace the blank flanges or rubber bungs on the discharge pipe and stow away.
  4. Disconnect the air line on the barrel from the air compressor and replace to stowage.
  5. Disconnect the air line on the barrel from the air connect on the man-lid mounting and replace stowage.Replace bursting disc and flange where Close down man-lid dome on the barrel if fitted.
A1) Remove protective clothing. B1) Obtain customer’s signature on consignment note, acknowledging receipt of the load and that all operations connected with the discharge of the road tank have been completed safely and satisfactorily. Notes
  1. When joints are made, or blank flanges fitted, four bolts and nuts must always be used, together with the correct type of jointing material for the product carried.
  2. For all liquid products, wash through the discharge hose with water before replacing rubber bungs or blank flanges and replacing to stowage.

16 HOSES AND FLANGES

It is of utmost importance that the hose to be used is compatible with the product. Ensure that only Lynch pipework is taken away from the customer’s site. All hoses are numbered and a record of each tank’s hose is held in depot. Hoses are all tested every 12 months to above pressure; the pressure normally used for discharge and test certificates are held in the office. It is the duty of the driver to inspect their hose or hoses daily. Any exterior or internal damage must be reported.Any leak to be reported and the hose is not to be used. After each discharge the hose(s) should be thoroughly washed out. Contamination can occur when a change of product is required. Blank flanges should be checked regularly for corrosion. Full face gaskets fitted to flanges should be checked as changes of product can cause either softening or they become brittle and crack depending on the products with which they have come into contact. When travelling all pipes on pipe racks MUST have end caps on.

Results of Contamination

Dangerous reactions can be caused such as giving off poisonous / flammable gases. These may not be apparent, but can affect chemical processes, can spoil the product and hauliers may have topay for damage. Contaminated chemicals may spoil final products, such as drugs, causing very expensive losses.

17 NEAR MISS REPORTING AND UNSAFE PRACTICES

The Company operates a Near Miss Reporting Procedure to assist in the identification and control of hazardsand unsafe conditions whilst loading and unloading which potentially could result in injury, illness, loss or damage. Drivers are requested to report any such hazards to the office as necessary, and complete and return a copy of the Near Miss Reporting Form provided. Management will then take action as necessary. Where actual injuryhas occurred, seek assistance on site and report to the Lynch office. An Accident Report should be completed when back at depot. Drivers must not take top samples. If a request is made for a driver to do so, please report back to the Lynch Traffic Office for this request to be communicated back to the customer for them to follow up with their client. If a driver is requested to work on top of a tank where there is no proper fall protection available, then the drivershould contact the Lynch Office for them to liaise with the customer as appropriate and respond back to the driver. Drivers may be asked to discharge into IBC’s. If a request is made for a driver to do so, please ensure that safe procedures and equipment are in place before commencing delivery. A fixed discharge connection must bepresent and the installation should be in a safety zoned area and in line with appropriate technical guidance. If you are asked to tip into IBC’s and have any doubts or concerns about safety, condition of equipment, or procedures, please report to the Traffic Office. Do not attempt delivery. Only commence discharge once Traffic Office staff have given confirmation. Under no circumstances should 36% HCL be delivered in IBC's. An operator must bepresent throughout the discharging operation. It is not permitted for Lynch drivers to enter tanks or other confined spaces.

18 TANK CLEANING

The inside of tanks must be cleaned every time when changing to different products in order to avoidcontamination. The driver will be instructed as to which approved tank wash can be used. The procedure is as follows:
  1. Report to the relevant tank
  2. Make sure that the tank has been vented and there is no
  3. After the tank has been spun out remove HAZCHEM labels/KEMLAR
  4. Check that the tank is
  5. Check that all valves and discharge pipes are
  6. Close all valves, vent lines and
  7. Obtain a Cleaning Certificate and attach it to the consignment
  8. Report to the next loading point and put the correct labels
  9. If requested, show the Cleaning Certificate to the customer’s representative at the loading point.

19 EMERGENCY PROCEDURES

Introduction If the product is spilled or is likely to be spilled from or near a vehicle, we must consider it an emergency situation. When such an emergency is at a loading or discharge point, the local supervisor will normally take charge. Obey his instructions but help and advise if possible. If any product is spilled from a vehicle on a highway or public place, the driver will probably be the only trained person present. Actions in the first few minutes are very important. The first concern is to save life and prevent injury, then possible environmental issues. Driver’s Responsibilities In an emergency the driver must take immediate action when possible. It is always essential to make sure the emergency services are called and the manufacturer’s emergency centre is informed. Other likely emergency actions are listed but their correct order depends on circumstances. Operate battery isolating switch if product is inflammable. Operate hazard warning lights in other circumstances. Put on suitable protective clothing. If advised by the emergency services move casualties away from any danger from spillage or from fire. Keep other people and vehicles away from the spillage. Prevent smoking and keep other vehicles away from any fire risk areas. Never leave spillage or tanker unattended. When emergency services arrive hand them the Delivery Notes and help and advise them if possible. Inform Traffic Office as soon as practically possible. Check that the chemical manufacturer and the hauliers have been properly informed. Emergency Services’ Responsibilities The driver is neither qualified nor responsible for cleaning up a major product spillage. Treatment of major spillage is the responsibility of the emergency services (Fire Brigade or specialised contractors employed by Company). The Fire Brigade will initially be guided by the action code on the hazard panel. Secondly, they will be guided by the Instructions in Writing. In addition to this they may get further advice from the specialist advice telephone number. Emergency Contact Details
  • 999
  • 01270 529200
Spillage at Lynch Depot Any spillage that may occur at the depot should be contained and reported to the Traffic Office to ensure correct disposal.

20 TRAVELLING ABROAD

When traveling abroad customs paperwork is a legal requirement due to the UK not being in the EU anymore.The Traffic Office will provide relevant paperwork and you must not under any circumstances travel without it.

Display Boards

When travelling into Ireland and Europe, markings to be displayed on the vehicle differ from the standard UK board display. The action telephone number must be replaced with the product name and the Emergency Action Code 2R must be replaced with 80. It is illegal to drive with just the plain orange board, therefore the UN number and 80 must be displayed on the front of the vehicle rather than the orange board. The rear should be the same as the front, i.e. UN number and 80, but also with the corrosive board. Each side of the Tank should have 80, UN number, Corrosive sign and the product name instead of the Telephone number.

Speed Limits

When driving under ADR Regulations, on international journeys, the speed limit is 50mph (80kph) on motorways, and on non-urban roads 50/60 kph (31/37mph). This must be adhered to not only when drivingabroad but when travelling on the UK legs of an international journey. Please ensure that you adhere to this limit, as hefty fines will be applied if an authority check is made. Once crossing borders you must stop at the first safe place and change the tachograph to the country that you are driving in.

Weight Limits

When travelling abroad, weight limits can be different from the UK. France and Belgium are now 44t and Holland is 50t. Repulic of Ireland is 42t. (Northern Ireland is 44t, UK regs apply). There are areas in France that are different so ensure that your journey is well planned out, if in doubt liaise with the Traffic Office.

ADR Tunnel Codes Regulations

Ensure that you know what Tunnel code the product is that you are carrying. There are a lot more tunnels on the Autobahns, ensure your route is planned out correctly (liaise with the Traffic Office) so to avoid any tunnels that you are not permitted to use.

Safety and Security

Threat Levels abroad may be higher than in the UK. Always remain aware of your surroundings and be extravigilant about your own safety and the security of your vehicle. Check your vehicle thoroughly before entering and exiting ports to ensure that the vehicle has not been compromised in any way. Under no circumstances are you to stop unless at a secure parking area i.e. lorry park, within 1.5 hours of Calais or Dunkirk Ports. The maximum level of penalty for carrying clandestine entrants under section 32 is £10,000 per responsible person per clandestine entrant. The maximum aggregate penalty for all responsible persons per clandestine entrant is £20,000.

21 HAZARDOUS DRIVING CONDITIONS

Highway Code rules 226 to 237 cover driving in adverse weather conditions. Always drive at a speed that is within the speed limit and will allow you to stop well within the distance you can see to be clear. Wet Weather – Bear in mind that tyres have less grip on the road in wet conditions and therefore the stopping distances will be at least double those required for stopping on dry roads. If the steering becomes unresponsive ease off the accelerator and slow down gradually, as water is likely to be preventing the tyres fromgripping the road. Be aware that spilt diesel can make the road very slippery. Icy and Snowy Weather – Ensure that all windows, lights, mirrors and number plates and boards are clear of snowand ice. Carry appropriate emergency equipment, drive extremely carefully and keep up to date with traffic andweather news. Report back with any problems. Windy Weather – Drive with extra caution, particularly where crosswinds occur. Be aware that turbulence from your vehicle can throw smaller road users off course. Fog – You must use headlights when visibility is seriously reduced. Use windscreen wipers and demisters. Follow the code of behaviour as detailed in the RHA handbook. You must NOT use Fog Lights unless visibility is seriouslyreduced and you MUST switch them off when visibility improves. Hot Weather – Keep your vehicle well ventilated to avoid drowsiness. Be aware that the road surface may become soft, or if it rains after a dry spell, it may become slippery.

22 MOBILE PHONE AND IN-CAB TECHNOLOGY POLICY

As part of the overall Health & Safety Policy, the company is committed to reducing the risks which employees face when driving for work. We require all our staff to play their part, whether they use a company vehicle, their own or a hire vehicle. The policy is applicable at all times when on official James Lynch & Sons (Transport) Limited’s business. All individuals are encouraged to also apply such policies when away from work. A “company vehicle” includes any road going vehicle, forklift truck, container-handling machine or any othermobile equipment operated by James Lynch or those of a customer of the Company. It is illegal to hold a phone or sat nav while driving a vehicle or riding a motorcycle. As an employee of James Lynch & Sons (Transport) Ltd you must have hands-free access, such as a Bluetooth headset, voice command, a dashboard holder or mat, a windscreen mount, a built-in sat nav. The device must not block your view of the road and traffic ahead. You must stay in full control of your vehicle at all times. The police can stop you if they think you are not in control because you are distracted and you can be prosecuted. The law still applies to you if you are stopped at traffic lights, queuing in traffic or supervising a learner driver. When you can use a hand-held phone You can use a hand-held phone if either of these apply:
  • You are safely parked with your ignition turned off
  • You need to call 999 or 112 in an emergency and it is unsafe or impractical to stop.
Penalties If you are using a handheld device whilst driving an HGV unit, whether pulling a tanker or not, you will face a court appearance where you can
  • be banned from driving
  • get a maximum fine of £1,000 (£2,500 if you’re driving a lorry or bus)
If you are using a handheld device whilst driving the company van or other company vehicle you can be given six penalty points and a £200 fine. You will also lose your license if you passed your driving test within the last two years. You can be given three penalty points if you do not have a full view of the road and traffic ahead, or proper control of the vehicle. As an employee of James Lynch & Sons (Transport) Ltd, if you are found to be contravening any of these laws you will face disciplinary action which could lead to dismissal. The use of satellite navigation (GPS) systems is allowed, as long as it is set prior to the journey starting. Thismust not distract the Driver and must not be adjusted while driving; only when parked safely with the handbrake on. NOTE: Not all of the GPS systems out there are suited to LGV’s and therefore care should be taken when following the routes. Use of the radio/cd player/mp3 must be carried out without causing distraction to the driver. It is essential and it is the law that the driver concentrates on driving and the road/traffic conditions. Furthermore, the driver should be able to hear what is going on around his/her vehicle e.g. sirens of emergency vehicles. Persistent failure to follow this policy will be regarded as a serious disciplinary matter and dealt with in accordance with the Company’s disciplinary procedure. The use of personal mobile phones during working time is not permitted unless management grants permission. Compliance with this Policy is included in Management Review Meetings and periodic checks are conducted to ensure that the policy is being followed.

23 DRUGS AND ALCOHOL POLICY

The Company has a zero-tolerance approach to the use of both Drugs and Alcohol in the workplace and whilst driving. Furthermore, drivers must be aware that the consumption of Alcohol or use of Drugs outside NormalWorking Hours could result in alcohol or substances still being present in their system when working hours are recommenced.

Any driver found to be under the influence of either Alcohol or Drugs during working hours will besubject to disciplinary action resulting in dismissal and likely loss of their driving license when appropriate authorities are informed.

New drug-driving legislation makes it illegal to drive when drug levels in the body are above specified limits.Certain “everyday” drugs such as diazepam, lorazepam, morphine and opiate-based drugs e.g. codeine and temazepam are also included in this legislation.

Police Officers now have the power to conduct roadside drugs tests, by way of saliva analysis, to check for the presence of cannabis and cocaine. Blood tests can also be carried out at a Police Station for the presence of ecstasy, heroin etc.

Please note, the Company reserves the right to, and will undertake random drug and alcohol testing; any driver refusing to be tested will be liable to disciplinary action.

24 DISCIPLINARY PROCEDURE

You will comply with all Company Policies, which are available to view upon request.

Failure to comply with Company Policies and Procedures may lead to disciplinary action being taken. Disciplinary Action will be undertaken and verified by the appropriate Manager.

Any appeal against Disciplinary Action must be received formally in writing to the Finance Director within two working days of the Disciplinary Action being confirmed.

25 CONFIDENTIALITY

You must not during or after the period of your employment divulge to any outside body any trade secrets,confidential information, supplier and customer details, pricing list and/or details of business connections including such of the foregoing that you have introduced into the Company during your employment.

You shall not remove from the place of your employment any documentation of any description nor take copiesof such documentation (electronic or otherwise) for your personal use or the use of a competitor or third party either during your employment or on termination of your employment.

Any information provided by the Company to you will be regarded as confidential unless it is of a type that would be:

  1. freely available to the general
  2. freely available to members of the Company's trade or profession

To reiterate, do not disclose information regarding what the company is doing or where other drivers have been or going.

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